Archive by Author | Karl Fraser

Guest Blog: Archiving Mailbox for exiting employees – Office 365

So the basic idea behind this is to permanently hold onto a users mailbox if they have left the company and we may need to review their mail at another time.

There is a requirement for the user to have an Archiving License with In-Place Hold assigned to his mailbox. At the stage of writing this, E3 is the only license available with the In-Place hold.

My client only has E1 licenses applied to their mailboxes

To work around this I have had my client agree to purchase a Single E3 License which we can move around to the mailbox we need to Archive

 

First of all go into Exchange Admin Center & select Compliance Management

Select the Plus button to Add a new in-place e-discovery & hold policy

Compliance management

Add a name as required. I have labelled mine Terminated Employee’s

In-Place Ediscovery - Hold

Select Add and find the Mailbox you would like to Archive. Ensure the E3 License is applied

In-Place Ediscovery - Mailboxes

The Search query we ignore

In-Place Ediscovery - Search Query

Select the box to Place content matching the search query

and ensure Hold indefinitely

In-Place Ediscovery - In-Place Hold Settings

Select Finish

Now feel free to remove the mailbox