Guest Blog: Archiving Mailbox for exiting employees – Office 365

So the basic idea behind this is to permanently hold onto a users mailbox if they have left the company and we may need to review their mail at another time.

There is a requirement for the user to have an Archiving License with In-Place Hold assigned to his mailbox. At the stage of writing this, E3 is the only license available with the In-Place hold.

My client only has E1 licenses applied to their mailboxes

To work around this I have had my client agree to purchase a Single E3 License which we can move around to the mailbox we need to Archive

 

First of all go into Exchange Admin Center & select Compliance Management

Select the Plus button to Add a new in-place e-discovery & hold policy

Compliance management

Add a name as required. I have labelled mine Terminated Employee’s

In-Place Ediscovery - Hold

Select Add and find the Mailbox you would like to Archive. Ensure the E3 License is applied

In-Place Ediscovery - Mailboxes

The Search query we ignore

In-Place Ediscovery - Search Query

Select the box to Place content matching the search query

and ensure Hold indefinitely

In-Place Ediscovery - In-Place Hold Settings

Select Finish

Now feel free to remove the mailbox

About Karl Fraser

I was raised in Te Puke, started on computers at the age of 6. Started working at a local IT shot at 15, then moved up to Auckland to get some great business experience, Finally moved back to Tauranga to grow local businesses in the IT, and be close to the beautiful Mount Maunganui and Mt Ruapehu

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